Minute-taking Training Course
Event Information
Description
Both formal and informal meetings are taking place every day in any organisation in New Zealand.
Are accurate records of key business decisions being recorded? Who were the key decision makers? Does anyone know what happened in the meeting and what decisions were made and carried and ideas discussed and motioned? Are your business units effectively implementing decisions made after the meetings are concluded?
The PD Training Minute Taking Training course will enable you to understand the important role of a minute-taker as well as efficiently recording all the important information discussed in a manner which makes reporting and follow-up fast and easy.
This action packed day will include fun, mock-meetings and activities run by one of our expert minute-taking trainers and is now available throughout New Zealand, including Auckland, Christchurch or Wellington.
Learning Outcomes
- Recognise the importance and outcomes of minute-taking
- Identify and record action items during board meetings
- Develop skills in active listening, critical thinking, and organisation
- Understand and customise meeting agreements
- Record three types of minutes, including formal meetings, informal, and action items
- Prepare and publish minutes with perfection
- Take minutes in interactive board meetings
- Write drafts, proofread and organise minutes
- Build and maintain a minute book
- Recognise the outcome of minute-taking for a particular meeting
- Recognise the role of a minute-taker in achieving larger goals of an organisation
- Deal with common complaints and difficulties faced by minute-takers
- Perform the role with expertise using knowledge and skills
Course Outcomes
Minute-taking Training Course - Lesson 1
Minute Taking
- Welcome
- Role Defined
- Please define your role
- What is your take away for today?
- The effective Minute Taker
- Problems that can be encountered and how you can overcome them
- Reflection
Your winning style and how best to communicate with your Manager
- LDP Review – Communication Evolution Tool
- Reflection
Active Listening
- 5 Ways to improve your listening ability
- Reflection
Set up for Success – Plan beforehand
- Taking effective Minutes starts before the meeting has even begun
- 1. Agenda Creation
- Templates for preparation
- 2. Room Setup up for the digital era
- 3. Where to Sit
- 4. Discreet Interruption Signals
- 5. Communication Plan
- Reflection
Determine What’s Important
- Methods of Taking Notes
- 1. Mind Mapping
- 2. Smart Wisdom
- 3. WHAT-WHO-WHEN
- Do’s and Don’ts of Taking Minutes
- Reflection
Minute Taking gone Digital
- Revolution of Digital Minute Taking
- Revolution of Digital Minute Taking with Apps (iPad, phone, laptop)
- Reflection
Formal vs Informal
- Formal vs Informal
- Formal Meetings
- Informal Meetings
- Reflection
Reflections
- Create an Action Plan
- Accountability = Action
Organiser PD Training
Organiser of Minute-taking Training Course
PD Training specialises in ‘Learning that People Remember’
Welcome to PD Training! We train adults using an approach that is fun and full of practical activities which can be used on the job the very next day. Our unique reinforcement and support system keeps the learning top of mind and is instantly accessible anywhere, anytime, at home or on-the-job.
PD Training is an international training and professional development and services organisation, with approximately 100 specialist trainers across New Zealand, delivering thousands of courses each year in our 16 areas of specialty.
We look forward to helping you achieve your goals!
Telephone 09 884 0762
Website https://pdtraining.co.nz
