Create a guest list and manage guests

Set up a guest list and add guests to your event without impacting your event’s sellable capacity. To get started, go to your event and select Manage attendees. Then select Guests lists to create a new list.

In this article

Account requirements
Guest list limitations:
Create and manage a guest list
Review guests in your event reports

Account requirements

Admins and owners are able to access this feature. If you're not an admin or owner, you'll need the following permissions:

Manage guest lists: to create guest lists and add or delete guests
View guest lists: to access guest information
Check-in attendees: to check in tickets, including guest tickets

Guest list limitations:

You can create up to 50 guest lists per event.
Guest list orders can’t be edited. Instead, delete and re-add them.
Guests added to a reserved seating event can’t be assigned to a seat.
Guest orders are not eligible for ticket or event changes.

Create and manage a guest list

Create a new guest list

1. Go to your Event Dashboard.

2. Select “Manage attendees.”

3. Select “Guest lists.”

4. Select “Create guest list.”

Add a name for your list, such as “VIP.”

5. Select “Save.”

Add guests to a guest list

1. Go to your Eventbrite Dashboard.

2. Select “Manage attendees.”

3. Select “Guest lists.”

4. Choose your preferred guest list.

4. Select “Add new guest.”

Enter the following information:

First and last name
Email (optional): If included, the guest will receive a ticket in their Eventbrite account.
Total guests
Ticket type
Who they were invited by (optional)
Add note: Notes are not visible to guests.

Check Email a confirmation to this guest if you'd like to send your guest an email confirmation.

Turn on Get a check-in notification for this guest if you'd like to receive an app notification when they’re checked in. This will only notify the person who created the list. The "Guest arrival" notification for the Organizer App must be turned on, and you must be logged in with the same account that created the guest list.

5. Select “Add guest.”

Guest tickets don’t affect your event’s sellable capacity.

(Optional) Delete a guest or guest list.

You can only delete a guest if they haven't been checked in. To delete a guest:

Select the three-dot menu next to the guest’s name
Choose Delete.
Select Remove guest.

No email notification will be sent to the guest when their order is cancelled.

You can only delete a guest list if none of the guests have been checked in. To delete a guest list:

Select the three-dot menu next to the list
Choose Delete.
Select Delete list.

Review guests in your event reports

Because they don't impact your sales or sellable capacity, guests don’t appear in most reports. If you'd like to review your guests, return to Guest lists or download one of the following reports:

Guests will also appear when you manage orders in your event or go to Orders in your Eventbrite account. However, you won't be able to edit or delete these guests this way.