The PD Training Minute Taking Training course will enable you to understand the important role of a minute-taker as well as efficiently recording all the important information discussed. Learn key skills like deciding what should be recorded, active listening, how to create drafts and reports, organisational skills and much more.

Both formal and informal meetings are taking place every day in any organisation, but who is taking and recording the minutes from these meetings? Are accurate records of key business decisions being recorded?

Who were the key decision makers? Does anyone know what happened in the meeting and what decisions were made and carried? What ideas were discussed and motioned? Are your business units effectively implementing decisions made after the meeting?

You will learn about your own personality type as well as other personality types and how to engage others in an entirely new way that provides a path to better communication and improved minute-taking skills.

PD Training can provide a complete professional development program for your organisation which includes personality profiling and automated training needs analysis, so contact us today to learn more!

This action packed day will include fun, mock-meetings and activities run by one of our expert minute-taking trainers and is now available throughout New Zealand, including Auckland, Christchurch or Wellington.

Learning Outcomes

• Recognise the importance and outcomes of minute-taking
• Identify and record action items during board meetings
• Develop skills in active listening, critical thinking, and organisation
• Understand and customise meeting agreements
• Record three types of minutes, including formal meetings, informal, and action items
• Prepare and publish minutes with perfection
• Take minutes in interactive board meetings
• Write drafts, proofread and organise minutes
• Build and maintain a minute book
• Recognise the outcome of minute-taking for a particular meeting
• Recognise the role of a minute-taker in achieving larger goals of an organisation
• Deal with common complaints and difficulties faced by minute-takers
• Perform the role with expertise using knowledge and skills

Course Outline

 Minute-Taking Training Course - Lesson 1 

Minute Taking 

• Welcome
• Role Defined
• Please Define Your Role
• What is Your Take Away for Today?
• The Effective Minute Taker
• Problems That Can be Encountered and How You Can Overcome t\Them
• Reflection

Minute-Taking Training Course - Lesson 2 

Your Winning Style and How Best to Communicate with Your Manager 

• LDP Review – Communication Evolution Tool
• Reflection

Minute-Taking Training Course - Lesson 3

 Active Listening 

• 5 Ways to Improve Your Listening Ability
• Reflection

Minute-Taking Training Course - Lesson 4 

Set up for Success – Plan beforehand 

• Taking Effective Minutes Starts Before the Meeting has Even Begun

• 1. Agenda Creation
• Templates for Preparation
• 2. Room Setup up for the Digital Era
• 3. Where to Sit
• 4. Discreet Interruption Signals
• 5. Communication Plan
• Reflection

Minute-Taking Training Course - Lesson 5 

Determine What’s Important 

• Methods of Taking Notes
• 1. Mind Mapping
• 2. Smart Wisdom
• 3. WHAT-WHO-WHEN
• Do’s and Don’ts of Taking Minutes
• Reflection

Minute-Taking Training Course - Lesson 6

 Minute Taking gone Digital 

• Revolution of Digital Minute Taking
• Revolution of Digital Minute Taking with Apps (iPad, phone, laptop)
• Reflection

Minute-Taking Training Course - Lesson 7 

Formal vs Informal 

• Formal vs Informal
• Formal Meetings
• Informal Meetings
• Reflection

Minute-Taking Training Course - Lesson 8 

Reflections 

• Create an Action Plan
• Accountability = Action